--- title: "Approve Asset Movements" slug: "approve-asset-movements" updated: 2026-01-20T06:14:57Z published: 2026-01-20T06:14:57Z canonical: "help.symphonysummitai.com/approve-asset-movements" --- > ## Documentation Index > Fetch the complete documentation index at: https://help.symphonysummitai.com/llms.txt > Use this file to discover all available pages before exploring further. # Approve Asset Movements The Approvers can approve or reject a floor movement or store movement of an Asset. They can view the movement request only if they are configured as an Approver and also if they have access to the configured location and Tenant. To approve Asset movement requests, perform the following steps: 1. Select **Asset** > **Approvals** > **Movement Approval**. 2. On the **MOVEMENT APPROVAL** page, the **FILTERS** pop-up page is displayed. Select the required details and click **SUBMIT** to view the list of Assets based on the filter criteria. ![](https://cdn.document360.io/62351b42-cfbd-43ad-8ce1-82b8f455337f/Images/Documentation/image-1761897009016.png) Figure: MOVEMENT APPROVAL page The following table describes the fields under the **LIST** section of the **MOVEMENT APPROVAL** page: | **Fields** | **Description** | | --- | --- | | **LIST** | | Movement ID | Displays the movement ID of the Asset. | | Movement Type | Displays the movement type of the Asset. | | Initiated By | Displays the user name who initiated the movement. | | Initiated Date | Displays the date and time at which the movement is initiated. | | Source | Displays the Source Store for the movement. | | Destination | Displays the Destination store for the movement. | 1. Click the **Movement ID** to approve or reject the movement request. 2. On the **MOVEMENT APPROVAL** pop-up page, type in the required details. Select an appropriate **Approval Status** and provide your comments in the **Comments** text box. For more information about the fields on the **MOVEMENT APPROVAL** pop-up page. ![](https://cdn.document360.io/62351b42-cfbd-43ad-8ce1-82b8f455337f/Images/Documentation/movement app(2).png) Figure: MOVEMENT APPROVAL pop-up page 3. Click **SUBMIT.** The movement approval status is updated. 4. After the movement is approved by the final Approver level, the **PRINT GATE PASS** is enabled. Click the **PRINT GATE PASS** button to print the approval details. You can print the **ASSET MOVEMENT PASS** and get signature on the **GATE PASS** from the authorized person. ![](https://cdn.document360.io/62351b42-cfbd-43ad-8ce1-82b8f455337f/Images/Documentation/gatepass.png) Figure: ASSET MOVEMENT GATE PASS > [!NOTE] > Note > > Custom Field values can be viewed on the Print Gate Pass form if configured. This is enabled only if the new Custom Field created for a Fixed Asset is mapped to the Category for which the Custom Field is created on the **FIELD MAPPING** page (**Admin** > **Modules** > **Asset** > **Asset Masters** > **Field** **Mapping**) and the **Mapping Field** is selected as **Asset Tag**. After an Asset is added for the configured Custom Field value and the Approver approves the Asset movement, the configured Custom Field value is displayed on the Print Gate Pass form. For information about printing gate passes, see [Print Gate Pass](/apex/docs/print-gate-pass). #### Field Description The following table describes the fields on the **MOVEMENT APPROVAL** pop-up page: | **Fields** | **Description** | | --- | --- | | Movement ID | Displays the movement id. | | Barcode | Displays the barcode of the Asset. | | Movement Type | Displays the movement type of the Asset. | | Source Location | Displays the source location of the Asset. | | Destination Location | Displays the destination location of the Asset. | | Movement Date | Displays the movement date of the Asset. | | Initiated By | Displays the user who initiated the movement. | | Remarks | Displays the remarks specified for the movement. | | Approval Type | Displays the specified approval type. | | Number of Approvals | Displays the number of approvals configured for Asset. | | Approved By | Displays the configured approver’s name for the Asset. | | Approved Date | Displays the time and date, the movement is approved. | | Approval Status | Displays the approval status of the movement as specified by the respective Approver. | | Approval Remarks | Displays the Approver’s remarks as specified by the Approver. | | Approval Status | Select the Approval Status for the movement: - Approved: Select this option to approve the status of the movement. - Rejected: Select this option to reject the status of the movement. | | Dispatch From Address | Displays the From Address based on the address configured on the store and the address displayed on the Store movement screen. Note This is a non editable field and only displays the configured **From** address. If an update to the address is required, then the Movement ID can be rejected requesting for updating the Store address. | | Dispatch To Address | Displays the To Address based on the address configured on the store and the address displayed on the Store movement screen. Note This is a non editable field and only displays the configured **To** address. If an update to the address is required, then the Movement ID can be rejected requesting for updating the Store address. | | Comments | Specify the comments for the movement of the Asset. | | Check box | Select the check box corresponding to the Asset to update the approval status. | > [!NOTE] > Note > > - The edit access to the address should be provided to the person who has access to configure the address. > - If the address is updated for a store which is part of a Movement configuration, the address is updated on the record if the Movement ID is not even approved at one level. > - If the Movement ID is approved at level 1 but is pending approval at level 2, then the new address is not reflected. Let us understand the above points with an example scenario. Consider an asset with the following details: **Asset**- IPad **Asset ID**- 2**3 **Movement ID**- **2 **Dispatch From Address**- #2* S*V ***na, Bengaluru- 2* **Dispatch To Address**- #4*, **V T*ch ****, Hyderabad- *5 The Asset IPad is initiated for a Movement configuration and sent for approval. The approval is in pending state. During this state, if the Admin updates the address, the newly updated address is captured and displayed in the gate pass configuration. **Asset**- IPad **Asset ID**- 2**3 **Movement ID**- **2 **Dispatch From Address**- #** **V A***a, Bengaluru- 2* **Dispatch To Address**- #**, **** P***e, Gurgaon - 6* ### ACTIONS This section explains all the icons displayed on the **ACTIONS** panel of the **MOVEMENT APPROVAL** page. #### Filters Click the Filters icon to specify a particular filter criteria to display the movement approvals. On clicking the **Filters** icon, the **FILTERS** pop-up page is displayed. Select the filter criteria and click **SUBMIT**. ![](https://cdn.document360.io/62351b42-cfbd-43ad-8ce1-82b8f455337f/Images/Documentation/filter(8).png) Figure: FILTERS pop-up page The following table describes the fields on the **FILTERS** pop-up page: | **Fields** | **Description** | | --- | --- | | Department | Lists the configured Tenants. Select an Tenant name from the list. | | Asset Type | Lists the Asset types. Select an Asset type from the list. | | Movement Type | Lists the Movement types. Select a Movement type from the list. | | Start Date | Select the start date of the Asset movement using the Calendar icon. | | End Date | Select the end date of the Asset movement using the Calendar icon. | | Approver Type | Lists the Approval Types. - All Pending Approvals: Select to view all the pending approvals. - My Pending Approvals: Select to view pending approvals from the logged in user. | | Requested For | Enter and select the user from the dropdown. | | Initiated By | Enter and select the user from the dropdown. | | Movement ID | Specify a range of Movement IDs for which you want to view the pending approvals. |