--- title: "Deallocating and Deactivating Fixed Assets" slug: "deallocating-and-deactivating-fixed-assets" updated: 2026-01-07T18:04:53Z published: 2026-01-07T18:04:53Z canonical: "help.symphonysummitai.com/deallocating-and-deactivating-fixed-assets" --- > ## Documentation Index > Fetch the complete documentation index at: https://help.symphonysummitai.com/llms.txt > Use this file to discover all available pages before exploring further. # Deallocating and Deactivating Fixed Assets You can view the list of Assets that are assigned to a specified employee. You can deallocate and deactivate Assets from the employees and return it to a Store. To Deallocate and Deactivate Assets, perform the following steps: 1. Select **Asset > User > Manage Asset > Asset Inventory**. 2. On the **ASSET INVENTORY** page, under the **SELECT THE ASSET TYPE** section, click **FIXED**. On the **FIXED ASSET** page, the **FILTERS** pop-up page is displayed. Select the required details, select the **Status** as *Allocated*, and click **SUBMIT** to view the list of Assets based on the filter criteria. 3. The list of Assets based filter criteria is displayed. Click the **Asset ID** to view the Asset details. For more information, see [Viewing Asset Details](/apex/docs/viewing-asset-details). 4. Select the check box corresponding to the Asset you want to deallocate. You should select only one Asset at a time. On the **ACTIONS** panel, click **DEALLOCATE AND DEACTIVATE.** ![](https://cdn.document360.io/62351b42-cfbd-43ad-8ce1-82b8f455337f/Images/Documentation/image-VWTJF5IJ.png) Figure: FIXED ASSET page 5. On the **DEALLOCATE AND DEACTIVATE FIXED ASSET** page, type in the required details to deallocate the Asset, and then click **SUBMIT**. For more information about the fields on the **DEALLOCATE AND DEACTIVATE FIXED ASSET** page, see Field Description. ![](https://cdn.document360.io/62351b42-cfbd-43ad-8ce1-82b8f455337f/Images/Documentation/image-X2G8C2MW.png) Figure: DEALLOCATE AND DEACTIVATE FIXED ASSET page #### Field Description The following table describes the fields on the **DEALLOCATE FIXED ASSET** page: | **Fields** | **Description** | | --- | --- | | **Asset Summary** | | Tenant | Displays the Tenant of the selected Asset. | | Category | Displays the Category of the selected Asset. | | Allocated User | Displays the name of the user to whom the Asset is allocated. | | Request ID | Displays the related Incident Id. | | **DETAILS** | | Asset Condition | Lists the configured Asset Conditions. Select the Asset Condition from the list. | | Software Deallocation | Select this check box to de-allocate the software installed in the selected Assets | | Reference ID | Specify the Reference Id of the Asset. **Note**: The Administrators can configure the label name and the mandatory status for this field on the **ASSET APPLICATION SETTINGS** page. | | Return Accessories | Select this check box to return the accessories allocated with the Asset. | | Remarks | Specify remarks for deallocating the Asset. | | **SELECTED ASSET** | | Asset ID | Displays the identification number of the assets which are selected for deallocation. Upon clicking the hyperlink, the user is navigated to the ASSET DETAILS page. | | Category | Displays the Category of the assets which are selected for deallocation. | | Serial No | Displays the Serial number of the assets which are selected for deallocation. | | Asset Code | Displays the Asset Code of the assets which are selected for deallocation. | | Common Attachment | Upload a file common for all the Assets. **Attachment Field** Upload any file(s) related to the Asset. Multiple attachments against a single file upload control can be done by two methods: 1. By attaching one file at a time and clicking on **SUBMIT** to save the file and perform the same action again. 2. By selecting multiple files at the same time (using CTRL button) and then **SUBMIT** the files to save it. Click ![](data:image/jpeg;base64,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)to upload/submit the selected files. The attachment details are displayed upon submitting as follows: 1. File Name- Displays the name of the attached file 2. Attachment Date- Displays the date of the file attached with time stamp. The maximum size of the file upload is 4MB. Administrator can customize the size of file upload in web.config. The number of attachment fields and the attachment limit (Single or Multiple) can be configured based on the requirement through Form Builder option. | | | Asset ID | Displays the Asset ID to be de-activated. | | | Asset Code | Displays the serial number of the Asset. | | | Category | Displays the Asset Category. This field is displayed only when the Maker-Checker process is configured for Asset de-activation. | | | Asset Cost | Displays the cost of the Asset. This field is displayed only when the Maker-Checker process is configured for Asset de-activation. | | | Depreciation Reserve | Displays the depreciation reserve of the asset. This field is displayed only when the Maker-Checker process is configured for Asset de-activation. | | | Reason | Select the reason for de-activating the Asset. | | | Remark | Specify the remark. | | | Deactivation Date | Select the deactivation date. | | | Sale Price | Specify the Sale Price. | | | Profit/Loss | Displays the Profit/Loss of the Asset to be de-activated. This field is displayed only when the Maker-Checker process is configured for Asset de-activation. | | | Depreciation on Sale Date | Display the total depreciation amount from purchase date to sale date. Further, based on the new depreciation reserve, the Sale Price and Profit/Loss values are calculated. This field is displayed only when the **Enable Depreciation Reserve Calculation up to the Sale Date** check box is enabled | | | Attachment | Upload any file related to the deactivation of the Asset. | | | Total | This row displays the sum of total numerical values of a column such as Asset Cost, Depreciation Reserve, Sale Price, Profit/Loss, Depreciation on Sale Date, and so on. This feature avoids the need of manual calculation when the assets are deactivated in bulk. This row is displayed only when the **Enable “Total” row to Display Total Numerical Value** checkbox is enabled on the Asset Management **APPLICATION SETTINGS** page. | | | | | | | > [!NOTE] > Note > > Options enabled in the **ACTION ATTRIBUTE CONFIGURATION** page will be displayed in the Default Group section. ## References - To update Asset details, see [Updating Asset Details](/apex/docs/updating-asset-details). - To allocate Assets, see [Allocating Fixed Assets](/apex/docs/allocating-fixed-assets). - To allocate Assets in bulk, see [Allocating Assets in Bulk](/apex/docs/importing-and-allocating-assets-in-bulk). - To move Assets from one Floor to another, see [Moving Assets From One Floor to Another](/apex/docs/move-assets-from-one-floor-to-another). - To print bar code of Assets, see [Printing Asset Bar Code](/apex/docs/printing-asset-barcode).