--- title: "License Inventory - SW" slug: "overview-license-inventory-sw" updated: 2024-04-30T11:06:12Z published: 2024-04-30T11:06:12Z canonical: "help.symphonysummitai.com/overview-license-inventory-sw" --- > ## Documentation Index > Fetch the complete documentation index at: https://help.symphonysummitai.com/llms.txt > Use this file to discover all available pages before exploring further. # Overview **Software Asset** refers to any software application, program, or system that is utilized within an organization to support its operations, productivity, or services. Managing software assets involves tracking, controlling, and optimizing the usage of software throughout its lifecycle to ensure compliance, security, and cost-effectiveness. ITAM Analyst can add Software (Licenses) to the inventory for easy tracking and maintenance. This ensures that all Licenses are managed throughout their lifecycle, maximizing their usefulness and efficiency. Let's explore the following use case! | **Use Case****User Persona: ITAM Analyst** | **Solution** | | --- | --- | | NovaTech utilizes various software applications to support different functions such as accounting, inventory management, production planning, and customer relationship management. They face a few challenges like navigating through complex software licensing terms, managing costs and ensuring robust security. | Ira at ACME IT Solutions is responsible for maintaining an accurate inventory of all Software. As part of her duties, she needs to add new Software (Licenses) to the asset inventory system. She can add the Software (Licenses) to the asset inventory through the **License Inventory-SW** option. Further, she can update all the necessary details such as **Tenant**, **Store**, **Publisher**, **License Name**, **Model**, **Type****,** and other financial details such as **Purchase Quantity**, **License** **Cost**, **License Key****,** etc. | ## Configure Licenses To configure or create a new Software License, perform the following steps: 1. Navigate to **Asset Management > Software (SW) > License Inventory - SW.** The License Inventory-SW List page is displayed with all the configured Licenses. Click **New** to configure a new License. ![](https://cdn.document360.io/62351b42-cfbd-43ad-8ce1-82b8f455337f/Images/Documentation/image-1709879122604.png?sv=2026-02-06&spr=https&st=2026-10-26T08%3A17%3A34Z&se=2026-10-26T09%3A17%3A34Z&sr=c&sp=r&sig=Yn7h9kdID04aq%2BKq2qzx593ZCi2xZJqdMDTl0fJzSLY%3D)Figure: License Inventory - SW List page 2. On the new License configuration page, provide all the required details as shown below and click **Save**. See Field Description for more information on field values. ![](https://cdn.document360.io/62351b42-cfbd-43ad-8ce1-82b8f455337f/Images/Documentation/image-1709879236405.png?sv=2026-02-06&spr=https&st=2026-10-26T08%3A17%3A34Z&se=2026-10-26T09%3A17%3A34Z&sr=c&sp=r&sig=Yn7h9kdID04aq%2BKq2qzx593ZCi2xZJqdMDTl0fJzSLY%3D)Figure: Configured License sample #### Field Description This table contains the list of fields and their descriptions that are available under the new **License Inventory - SW Details** page: | Field | Description | | --- | --- | | **License Details** | | Tenant * | Select the required Tenant from the list. This is a mandatory field. | | Store * | Select the required store from the list. This is a mandatory field. For more information on Asset Locations (Store and Floor), refer to [AM Location Master - Overview.](https://help.symphonysummitai.com/summit-platform/docs/overview-amlocmaster) | | Publisher | Select the required Publisher from the drop-down. | | License Name | Select the Software License Name from the drop-down. | | License Model | Select the License Model for the Software License that you want to add. Choose the License Model from available options: Core Based, Device Based, Processor Based, and User Based. | | License Type | Choose the Software License Type form available options: Client Provided, Open License, and Subscription. | | Customer | Select the required Customer from the list. This is an optional field. | | **Finance** | | SKU Number | Enter the SKU Number of the Software License. SKU Number helps in tracking the software purchase. | | Purchase Date | Select the Date of Purchase of the Software License from the calendar. | | Purchase Quantity | Enter the number of Software Licenses purchased. | | License Cost | Enter the License purchase cost. | | Currency | Select the Currency Unit: USD, INR, or EURO. | | License Key | Specify the Software License Key. | | License Expiry Date | Select the License Expiry Date from calendar. | | Add | Click **Add** to include multiple licenses within the same screen. Upon clicking Add, the details are captured and displayed in the **List** section below. ![Add button- SW page](https://cdn.document360.io/62351b42-cfbd-43ad-8ce1-82b8f455337f/Images/Documentation/Add%20button-%20SW%20page.gif?sv=2026-02-06&spr=https&st=2026-10-26T08%3A17%3A34Z&se=2026-10-26T09%3A17%3A34Z&sr=c&sp=r&sig=Yn7h9kdID04aq%2BKq2qzx593ZCi2xZJqdMDTl0fJzSLY%3D)NoteThe **Total**, **Allocated** and **Inactive** **Quantity** fields under the **Quantity** **Information** tab will initially display as 0. These quantities are updated automatically whenever a new asset (Software/License) is added to the system. | | **Links** | | Link | Select the Link option to link any **Contracts, Software,** and **Service Requests** to the Software License(s). ![Links- SW page](https://cdn.document360.io/62351b42-cfbd-43ad-8ce1-82b8f455337f/Images/Documentation/Links-%20SW%20page.gif?sv=2026-02-06&spr=https&st=2026-10-26T08%3A17%3A34Z&se=2026-10-26T09%3A17%3A34Z&sr=c&sp=r&sig=Yn7h9kdID04aq%2BKq2qzx593ZCi2xZJqdMDTl0fJzSLY%3D) | | Timeline | This field displays a chronological sequence of events or actions related to an asset, purchase order, ticket, or any other relevant entity being changed in this configuration. It also indicates the user responsible for the changes, along with the corresponding date and time. NoteThis information appears once any changes/updates are made to an already saved configuration. | Copy the resolution After saving the configuration, it will promptly appear on the **License** **Inventory - SW List** page. Return to the License Inventory - SW List to review the most recent configuration record. ![](https://cdn.document360.io/62351b42-cfbd-43ad-8ce1-82b8f455337f/Images/Glossary/image-1711453637132.png?sv=2026-02-06&spr=https&st=2026-10-26T08%3A17%3A34Z&se=2026-10-26T09%3A17%3A34Z&sr=c&sp=r&sig=Yn7h9kdID04aq%2BKq2qzx593ZCi2xZJqdMDTl0fJzSLY%3D) **Publisher** refers to the entity or company that develops and distributes the software. The publisher is the organization responsible for creating the software, maintaining its updates, providing support, and issuing licenses for its use. For instance, ***Microsoft*** is the publisher of the ***Microsoft Office suite***, ***Adobe*** is the publisher of ***Adobe Photoshop***, and ***Oracle*** is the publisher of various database management systems and enterprise software solutions. **SKU Number** is a unique identifier assigned to each distinct product and variant to help track inventory and manage stock levels efficiently. SKU numbers are often alphanumeric codes that may include information such as product type, size, color, style, and other attributes that differentiate one product from another. They provide a standardized way to identify products across various sales channels, warehouses, and distribution centers. **License Key**, also known as a product key or serial number, is a unique alphanumeric code or string provided by software vendors or manufacturers to authenticate and validate the use of their software product. It serves as a form of copy protection and ensures that users have obtained legal access to the software.