Outlook Interactions

Enterprise IT's Copilot seamlessly integrates with Outlook to set-up, reschedule, cancel and forward the meetings with multiple participants. You can also fetch the details of a meeting. By understanding your meeting requirements and preferred time slots, Copilot checks the schedules of the participants and takes the required action as per your command. This streamlines your scheduling process and ensures efficient calendar management.

Following Outlook actions are performed by the Copilot:

• Schedule

• Cancel

• Retrieve Meeting Details

• Forward

• Reschedule

Schedule Meeting

Schedule a meeting through Copilot by providing the date, time, and participants. Copilot handles the rest, sending out invitations and updating your Outlook calendar automatically.

To setup an Outlook meeting through Copilot, perform the following steps:

1. Provide an input to Copilot to setup a meeting.
   Example: “ Set up a 30 mins meeting with abc@zacme.com anytime tomorrow to discuss on Copilot updates”

   Copilot checks the schedules of the participants, asks for your confirmation and then schedules a meeting. Refer the below sample screenshot:
   Figure: Outlook meeting setup

Cancel Meeting

You can cancel meetings effortlessly through Copilot by simply issuing a command to cancel the meeting. Copilot will automatically update your calendar and notify attendees of the cancellation.

To cancel an Outlook meeting through Copilot, perform the following steps:

1. Provide an input to Copilot to cancel a meeting.

   Example: “Cancel the meeting Progress Call - Dev Team (Meeting Name)”.
   

   Copilot asks for a confirmation before cancelling the meeting. Once you confirm to cancel the meeting, Copilot cancels the meeting and displays a success message.
   Figure: Cancel meeting

Retrieve Meeting Details

Using Copilot, you can effortlessly fetch details of all your meetings. Simply ask the Copilot, and it will retrieve and display the relevant meeting information for you.

To fetch details about meetings through Copilot, perform the following steps:

1. Provide an input to Copilot to fetch details of meetings.

   Example: “Show all the meetings for today”

   Copilot displays the meeting details as per the input provided.
   Figure: Get meeting details

Forward Meeting

You can effortlessly forward a meeting through Copilot by simply providing a relevant input to Copilot. It will handle sending the meeting details to the specified recipients.

To forward the meeting, perform the following steps:

1. Provide input to Copilot to forward a meeting.

   Example: “Can you forward the meeting Progress Call - Dev team to (Meeting Name) to grace.jacob@zacme.com (Attendee)?

   Copilot processes the request and asks for a confirmation to forward the meeting.
   Figure: Forward meeting
   

2. Once you provide a confirmation, Copilot forwards the meeting to the required attendees and displays a success message.

Reschedule Meeting

You can reschedule a meeting through Copilot by simply asking it to reschedule a meeting for a new time slot. The Copilot will adjust the meeting and send out updated invitations.

To reschedule a meeting through Copilot, perform the following steps:

1. Provide relevant input to Copilot to reschedule a meeting.

   Example: “Can you reschedule a Meeting?”

   
   Copilot processes the request and asks for a new date and time slot. Once you provide a new date and time, Copilot reschedules the meeting.
   Figure: Reschedule meeting
   

2. It displays a success message along with the details and link of the rescheduled meeting.