Outlook Interactions

Enterprise IT's Copilot seamlessly integrates with Outlook to set-up, reschedule, cancel and forward the meetings with multiple participants. You can also fetch the details of a meeting. By understanding your meeting requirements and preferred time slots, Copilot checks the schedules of the participants and takes the required action as per your command. This streamlines your scheduling process and ensures efficient calendar management.

Schedule meeting

Schedule a meeting through Copilot by providing the date, time, and participants. Copilot handles the rest, sending out invitations and updating your Outlook calendar automatically.

To setup an Outlook meeting through Copilot, perform the following steps:

1. Provide an input to Copilot to setup a meeting. For example, 'can you help me to setup a meeting tomorrow at any available time for 30 minutes with abc@xyz.com and xyz@abc.com to discuss about Module.'
2. Copilot checks the schedules of the participants, asks for your confirmation and then schedules a meeting. Refer the below sample screenshot:
   Figure: Outlook meeting setup

Cancel meeting

You can cancel meetings effortlessly through Copilot by simply issuing a command to cancel the meeting. Copilot will automatically update your calendar and notify attendees of the cancellation.

To cancel an Outlook meeting through Copilot, perform the following steps:

1. Provide an input to Copilot to cancel a meeting. For example, 'Cancel the meeting' or 'Cancel the meeting (meeting name)'.
2. Copilot asks for a confirmation before cancelling the meeting. Once you confirm to cancel the meeting, Copilot cancels the meeting and displays a success message. Refer the below screenshot:
   Figure: Cancel meeting

Get meeting details

Using Copilot, you can effortlessly fetch details of all your meetings. Simply ask the Copilot, and it will retrieve and display the relevant meeting information for you.

To fetch details about meetings through Copilot, perform the following steps:

1. Provide an input to Copilot to fetch details of meetings. For example, 'Show all the meetings I have today'.
2. Copilot displays the meeting details as per the input provided. Refer the below screenshot:
   Figure: Get meeting details

Forward the meeting

You can effortlessly forward a meeting through Copilot by simply providing a relevant input to Copilot. It will handle sending the meeting details to the specified recipients.

To forward the meeting, perform the following steps:

1. Provide input to Copilot to forward a meeting. For example, 'Can you forward the meeting (meeting name) to (attendee names)?'
2. Copilot processes the request and asks for a confirmation to forward the meeting. Refer the below screenshot:
   Figure: Forward meeting
   Once you provide a confirmation, Copilot forwards the meeting to the required attendees and displays a success message.

Reschedule the meeting

You can reschedule a meeting through Copilot by simply asking it to reschedule a meeting for a new time slot. The Copilot will adjust the meeting and send out updated invitations.

To reschedule a meeting through Copilot, perform the following steps:

1. Provide relevant input to Copilot to reschedule a meeting. For example, 'Can you reschedule (meeting name) scheduled for today?' or 'Can you reschedule a meeting?'
2. Copilot processes the request and asks for a new date and time slot. Once you provide a new date and time, Copilot reschedules the meeting. Refer the below screenshot:
   Figure: Reschedule meeting
   
   It displays a success message along with the details and link of the rescheduled meeting.