E-mail Notifications
- 19 Aug 2025
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E-mail Notifications
- Updated on 19 Aug 2025
- 2 Minutes to read
- Print
- PDF
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You can configure and modify the Incident E-mail Notifications. Based on the configuration, if a user who belongs to a configured Location, Customer, and subcustomer logs an Incident with the configured Status and Priority, the configured other personals and User Type user are notified.
Configure Incident E-mail Notifications
To configure, e-mail notifications, perform the following steps:
Select Incident>Configuration>Others>E-mail Notification.
Figure: E-mail Notifications
On the E-MAIL NOTIFICATION page, click ADD NEW on the ACTIONS panel.
Select the Department, Workgroup, Location, Customer, Subcustomer and other required details. For more information about the fields on the E-MAIL NOTIFICATION page see, Field Description.
Figure: E- Mail Notifications Details Page
Click SUBMIT. A new E-mail Notification is configured.
Field Description
The following table describes the fields on the E-MAIL NOTIFICATION page:
Field | Description |
DETAILS | |
Workgroup | Select the Workgroup from the list. An e-mail notification is sent to all the configured recipients if the any members of the selected workgroup logs an Incident. |
Location | Select the Location from the list. An e-mail notification is sent to all the configured recipients if the any members of the selected location logs an Incident. |
Customer | Select the customer from the list. An e-mail notification is sent to all the configured recipients if the any members of the selected customer logs an Incident. |
Include Subcustomer | If this check box is selected, the configured recipients are notified when a user who belongs to the respective subcustomer logs an Incident. |
Active | Indicates the status set for the E-mail configuration.
|
Active | If selected the respective set of configuration for Priority, Status, User Type and other E-mail id become active. If not selected the respective set of configuration becomes inactive. |
Status | Select a required status. If the this status meets with the status of the newly created incident an e-mail notification is sent to the specified recipients. |
Priority | Select a required priority. If the this priority meets with priority of the newly created incident an e-mail notification is sent to the specified recipients. |
User Type | Select the check box to send the e-mail notification about the Incident update to specific User Types. If the selected user type logs an Incident, then the selected User Type along with the recipients specified under Other E-mail ID field gets notified through e-mail. |
Other E-mail ID | Specify the e-mail ids of the other personals. The incident update e-mail notification is sent to the other personnel's e-mail id configured here. |
ACTIONS
This section explains all the icons displayed on the ACTIONS panel of the E-MAIL NOTIFICATION page.
SHOW LIST
Click SHOW LIST to display the LIST table showing all the E-mail Notifications configured in the SUMMIT application for the selected Department.
Figure: E-MAIL NOTIFICATION page: List of E-mail Notifications
To edit an E-mail Notification, click the Workgroup Name. Make appropriate changes and click SUBMIT.
To display the inactive E-mail Notifications, click the Include Inactive check box.
Note:
When the configured E-mail Notifications are displayed under the LIST table, the button ADD NEW and IMPORT are displayed on the ACTIONS panel.
Click ADD NEW to configure a new E-mail Notification.
Click IMPORT to update or create multiple Checklists, importing the Master Excel template. Upon clicking IMPORT, you will be redirected to the MASTERS IMPORT page, where you can download the excel template and fill the required data to update in the E-MAIL NOTIFICATION page. For more information see Importing Master Template in SummitAI Platform.
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