Overview
- 02 Sep 2024
- 4 Minutes to read
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Overview
- Updated on 02 Sep 2024
- 4 Minutes to read
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- PDF
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Approvals for deactivating and reactivating accessories refer to providing approvals to deactivate or reactivate Accessories associated with Fixed Assets. Accessories could include peripherals like keyboards, mice, monitors, docking stations, or additional hardware components.
This process ensures accurate inventory, cost savings by avoiding unnecessary expenses, and resource optimization by reallocating resources to critical areas. It also enhances security by preventing vulnerable devices and streamlines processes by ensuring smooth IT operations.
Let's explore the following use case!
Use Case User Persona: ITAM Analyst | Solution |
| At NovaTech, employees frequently swap between working remotely and in the office. Each employee has a laptop and may also use additional accessories like monitors and docking stations while in the office. However, when an employee switches to remote work or goes on leave, these accessories remain unused. Hence NovaTech wants to have the option to allocate accessories when used and deallocate the accessories when not in use. | The Approver can approve/reject requests to Deactivate and Reactivate Accessories. The Approver can review and approve/reject requests for the Reactivation of Accessories. After the request is approved, the accessory is reactivated for use. The Approver can review and approve/reject requests for the Deactivation of Accessories. After the request is approved, the accessory is deactivated from the system. Additionally, the approver can set a future date for reactivation/deactivation requests. |
Deactivate Accessories Approvals
To approve deactivation of Accessory(s), perform the following steps:
- Navigate to Asset Management > Approval > AC - Deactivate & Reactivate Approvals. The AC - Deactivate & Reactivate approval list page is displayed with all the configured accessories.
Figure: AC - Deactivate & Reactivate Approvals List page - Click and open the Transaction ID to view the approval request to deactivate an accessory. See Field Description for more information on field values.
Figure: Deactivate Approval
Figure: AC - Deactivate & Reactivate Approvals List page
Figure: Deactivate ApprovalField Description
This table contains the list of fields and their descriptions that are available under the Deactivate Approval page:
| Field | Description |
|---|---|
| Tenant * | The selected Tenant is displayed. It is a non-editable field. |
| Store * | The selected store of the Accessory is displayed. It is a non-editable field. |
| Category * | The selected Category of the Accessory is displayed. It is a non-editable field. |
| Customer | The selected Customer of the Accessory is displayed. |
| Reference ID | The selected Reference ID of the Accessory is displayed. |
| Quantity Details | |
| Total Quantity | Displays the overall quantity of Accessories in the chosen Store, specific to the Tenant and Category. |
| Available Quantity | Displays the number of Accessories ready or available to be allocated to a User or Machine. |
 | |
| Deactivation Details | |
| Deactivation Quantity | Displays the number of Accessories you wish to deactivate. |
| Deactivation Date | Displays the date from the calendar for deactivating the Accessory. |
| Deactivation Remarks | Displays the added remarks if any. |
| Reactivation Details | |
| Reactivation Quantity | Displays the number of Accessories you wish to reactivate. |
| Reactivation Date | Displays the date from the calendar for reactivating the Accessory. |
| Reactivation Remarks | Displays the added remarks if any. |
3. Click Approve to deactivate the accessory. On the Workflow approval pop-up window, select Approve/Reject from the status drop-down. Click Submit.
Figure: Workflow approval
This will be sent to the Store Manager Approval and IT Manager Approval for approval. 
Figure: Workflow Timeline
Figure: Store Manager Approver status pop-up
Figure: IT Manager Approver status pop-up
4. After receiving approval from the Store Manager and IT Manager, the Accessory will be officially deactivated, and its status will be updated to Deactivated. You can view this record on the Deactivate & Reactivate - AC List page within the Deactivated tab.
Figure: Workflow Timeline - after approval
5. If the Store / IT Manager rejects the deactivation request, the Accessory is moved to Deactivation Rejected state. You can view this record on Deactivate & Reactivate - AC List page within the Deactivation Rejected tab.
Figure: Workflow Timeline - after rejection
Reactivate Accessories Approvals
To approve the reactivation of Accessory(s), perform the following steps:
- Navigate to Asset Management > Approval> AC - Deactivate & Reactivate Approvals.
The AC - Deactivate & Reactivate approval list page is displayed.
Figure: AC - Deactivate & Reactivate Approval List page - Click the Reactivate Transaction ID hyperlink to view the approval request to reactivate an accessory. See Field Description for more information on field values.
Figure: Reactivation Approval - Click Approve to reactive the asset. On the Workflow approval pop-up window, select Approve/Reject from the status drop-down. Click Submit.
Figure: Workflow approval
Figure: AC - Deactivate & Reactivate Approval List page
Figure: Reactivation ApprovalField Description
This table contains the list of fields and their descriptions that are available under the Reactivate AC Details page:
| Field | Description |
|---|---|
| Reactivation Details | |
| Reactivation Quantity | Displays the number of Accessory(s) that can be reactivated. Note When any accessories are deactivated, the same quantity of accessories can be reactivated and hence the Reactivation Quantity will have the Deactivation Quantity value by default. |
| Reactivation Date * | Displays the date from the calendar for reactivating the Accessory. |
| Reactivation Remarks * | Displays the added remarks if any. |
This will be sent to the Store Manager Approval and IT Manager Approval for approval. Figure: Workflow Timeline
Figure: Store Manager Approver status pop-up
Figure: IT Manager Approver status pop-up
4. After receiving approval from the Store Manager and IT Manager, the Accessory will be officially reactivated, and its status will be updated to Reactivated. You can view this record on the Deactivate & Reactivate - AC List page within the Reactivated tab.
Figure: Workflow Timeline - Approval
5. If the Store / IT Manager rejects the reactivation request, the Accessory is moved to the Reactivation Rejected state. You can view this record on Deactivate & Reactivate - AC List page within the Reactivation Rejected section.
Figure: Workflow Timeline - after rejection
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