Overview

The role of approval for Reactivating and Deactivating Consumables is crucial for ensuring efficient and accountable use of resources within an organization, such as printer ink, toner, cables, batteries, Asset Tags, etc. Managing inventory levels efficiently is essential, ensuring supplies are available when needed, minimizing waste, and controlling costs. 

Appropriate approvals for allocation ensure that resources are distributed to where they are needed most, appropriate approvals for deallocation prevent resources from being tied up unnecessarily, allowing for better resource utilization and cost management.

Approval for Deactivating Consumables

To approve deactivation of Consumable(s), perform the following steps:

1. Navigate to Asset Management > Approval > CO - Deactivate & Reactivate Approvals. 
   The CO - Deactivate & Reactivate approval list page is displayed.
   Figure: CO - Deactivate & Reactivate Approvals List page
   
   
2. Click and open the Deactivate Transaction ID to view the approval request to deactivate a consumable. See Field Description for more information on field values.
   
   Figure: Deactivate Approval

Field Description

This table contains the list of fields and their descriptions that are available under the Deactivate Approval page:

Field	Description
Tenant *	The selected Tenant is displayed. It is a non-editable field.
Store *	The selected store of the Consumable is displayed. It is a non-editable field.
Category *	The selected Category of the Consumable is displayed. It is a non-editable field.
Customer	The selected Customer of the Consumable is displayed.
Reference ID	The selected Reference ID of the Consumable is displayed.
Quantity Details
Total Quantity	Displays the overall quantity of Consumables in the chosen Store, specific to the Tenant and Category.
Available Quantity	Displays the number of Consumables ready or available to be allocated to a User or Machine.
Deactivation Details
Deactivation Quantity	Displays the number of Consumables you wish to deactivate.
Deactivation Date	Displays the date from the calendar for deactivating the Consumable.
Deactivation Remarks	Displays the added remarks if any.
Reactivation Details
Reactivation Quantity	Displays the number of Consumables you wish to reactivate.
Reactivation Date	Displays the date from the calendar for reactivating the Consumable.
Reactivation Remarks	Displays the added remarks if any.

3. Click Approve to deactivate the consumable. On the Workflow approval pop-up window, select Approve/Reject from the status drop-down. Click Submit.
Figure: Workflow approval

This will be sent to the Store Manager Approval and IT Manager Approval for approval.
Figure: Workflow Timeline

Figure: Store Manager Approver status pop-up

Figure: IT Manager Approver status pop-up

4. After receiving approval from the Store Manager and IT Manager, the Consumable will be officially deactivated, and its status will be updated to Deactivated. You can view this record on the Deactivate & Reactivate - CO List page within the Deactivated tab.
Figure: Workflow Timeline - after approval

5. If the Store / IT Manager rejects the deactivation request, the Consumable is moved to Deactivation Rejected state. You can view this record on Deactivate & Reactivate - CO List page within the Deactivation Rejected tab.
Figure: Workflow Timeline - after rejection

Approval for Reactivating Consumables

To approve the reactivation of Consumable (s), perform the following steps: 

1. Navigate to Asset Management > Approval> CO - Deactivate & Reactivate Approvals.
   The CO - Deactivate & Reactivate approval list page is displayed.
   Figure: CO - Deactivate & Reactivate Approval List page
   
   
2.  Click the Reactivate Transaction ID hyperlink to view the approval request to reactivate a consumable. See Field Description for more information on field values.
   Figure: Reactivation Approval
   
   
3.  Click Approve to reactive the asset. On the Workflow approval pop-up window, select Approve/Reject from the status drop-down. Click Submit.
   Figure: Workflow approval

Field Description

This table contains the list of fields and their descriptions that are available under the Reactivate AC Details page:

This will be sent to the Store Manager Approval and IT Manager Approval for approval.
Figure: Workflow Timeline

Figure: Store Manager Approver status pop-up

Figure: IT Manager Approver status pop-up

4. After receiving approval from the Store Manager and IT Manager, the Consumable will be officially reactivated, and its status will be updated to Reactivated. You can view this record on the Deactivate & Reactivate - AC List page within the Reactivated tab.
Figure: Workflow Timeline - Approval 

5.  If the Store / IT Manager rejects the reactivation request, the Consumable is moved to the Reactivation Rejected state. You can view this record on Deactivate & Reactivate  - AC List page within the Reactivation Rejected section.
Figure:  Workflow Timeline - after rejection