Overview

Deactivating and Reactivating Consumables refers to the process of deactivating or reactivating Consumables associated with Fixed Assets or any particular User. 

This process ensures accurate inventory, cost savings by avoiding unnecessary expenses, and resource optimization by reallocating resources to critical areas. It also enhances security by preventing the use of vulnerable devices and streamlines processes by ensuring smooth IT operations.

Deactivate Consumables

To deactivate Consumable(s), perform the following steps:

1. Navigate to Asset Management > Consumables (AC) > Deactivate & Reactivate - CO. The Deactivate & Reactivate-CO List page is displayed with all the configured Consumables.
   Click New to create a new Deactivation configuration.
   Figure: Deactivate & Reactivate - CO List page
   
   
2. On the new Deactivate configuration page, provide all the required details as shown below. See Field Description for more information on field values.
   Figure: Deactivate configuration page

Field Description

This table contains the list of fields and their descriptions that are available under the Deactivate Configuration page:

Field	Description
Tenant *	Select the required Tenant from the list. This is a mandatory field.
Store *	Select the required store from the list. This is a mandatory field. For more information on Asset Locations (Store and Floor), refer to AM Location Master - Overview.
Category *	Select the required Category from the list. This is a mandatory field. For more information on configuring various category, refer to Asset Category.
Customer	Select the required Customer from the list. This is an optional field.
Quantity Details
Total Quantity	Displays the overall quantity of Consumables in the chosen Store, specific to the Tenant.
Available Quantity	Displays the number of Consumables ready or available to be allocated to User or Machine.
Deactivation Details
Deactivation Quantity	Mention the required quantity of Consumables you wish to deactivate.
Deactivation Date	Pick a date from the calendar for deactivating the Consumables.
Deactivation Remarks	Feel free to enter any remarks if needed.

3. Once the configuration is saved, the Consumable can be viewed on the Deactivate & Reactivate- CO List page under Deactivate section. This will be sent to the IT Manager and Allocated User Manager for approval.
Figure: Workflow Timeline - Approval information for allocation

Figure: Store Manager Approver status pop-up

Figure: IT Manager Approver status pop-up

4. After receiving approval from both the Store Manager and IT Manager, the Consumable will be officially deactivated and its status will be updated to Deactivated. You can view this record on the Deactivate & Reactivate  - CO List page within the Deactivated section.

Figure: Workflow Timeline - after approval

5. If the Store / IT Manager rejects the deactivation request, the Consumable is moved to Deactivation Rejected state. You can view this record on Deactivate & Reactivate  - CO List page within the Deactivation Rejected section.

Figure: Workflow Timeline - after rejection

Reactivate Consumables

To reactivate Consumable(s), perform the following steps:

1. Navigate to Asset Management > Consumables (CO) > Deactivate & Reactivate - CO.
   The Deactivate & Reactivate - CO List page is displayed. Navigate to Deactivated column to reactivate the deactivated Consumables.
   Figure: Deactivate & Reactivate - CO List page - Deactivated column
   
   
2.  Click the required Transaction ID hyperlink to open the deactivated Consumable Details page. Click the red Deactivated option drop-down to select Reactivate option as shown below.
   Figure: Deactivated Consumable Details page - Reactivate option
   
   
3.  Upon clicking the Reactivate option, the Reactivation Details segment is displayed at the end of the page.
   Select the Reactivation Date, and Remarks. Click Save to save the configuration and perform reactivation.
   
   Note

   When any Consumables are deactivated, the same quantity of Consumables can be reactivated and hence the Reactivation Quantity will have the Deactivation Quantity value by default.

   Figure: Reactivate - CO Details page - Reactivation Details

Field Description

This table contains the list of fields and their descriptions that are available under the Reactivate CO Details page:

4. Once the reactivation configuration is saved, the Consumable can be viewed on the Deactivate & Reactivate - CO List page under Reactivate section. This will be sent to the Store Manager and IT Manager for approval.
Figure: Workflow Timeline - Approval information for deallocation

Figure: Store Manager Approver status pop-up

Figure: IT Team Approval status pop-up

4. After receiving approval from both the Store Manager and IT Manager, the Consumable will be officially reactivated and its status will be updated to Reactivated. You can view this record on the Deactivate & Reactivate  - CO List page within the Reactivated section.
Figure: Workflow Timeline - after approval

5.  If the Store / IT Manager rejects the reactivation request, the Consumable is moved to Reactivation Rejected state. You can view this record on Deactivate & Reactivate  - CO List page within the Reactivation Rejected section.

Figure:  Workflow Timeline - after rejection