Overview

Updated on 22 Oct 2024
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Accessories refer to the supplementary items or components that accompany primary IT assets or equipment. They enhance the functionality, usability, or convenience of the main IT assets and are often managed alongside them in the ITAM system.

Accessories can be categorized into several types based on their function, compatibility, and the primary IT assets they accompany. Here is a list of few accessories with examples:

Accessory Type	Examples
Functional	Laptop Bag, Mouse, Headphone
Connectivity	Cable, USB Hubs, HDMI Cable
Protection	Screen Protector
Expansion	Hard Drive
Power	Charger, Power Bank, UPS
Ergonomic	Keyboard, Chair, Monitor Stand
Security	Security Camera, Biometric Scanner

ITAM Analyst can add Accessories to the inventory for easy tracking and maintenance. This ensures that all Accessories are managed throughout their lifecycle, maximizing their usefulness and efficiency.

Let's explore the following use case!

Use Case

User Persona: ITAM Analyst

Solution

The IT department of NovaTech needs to purchase a batch of new computer accessories, including keyboards, mouse, and monitors, to replace outdated equipment and accommodate the needs of growing teams across various departments. ITAM Analyst receives the delivery and is tasked with adding these accessories to the asset inventory system.

Ira, an ITAM Analyst at ACME IT Solutions is responsible for maintaining an accurate inventory of all IT assets. As part of her duties, she needs to add new Accessories to the asset inventory system.
She can add the Accessories to the asset inventory through the Manage Accessories Inventory-AC option.
Further, she can update all the necessary details such as Tenant, Store, Category, Customer (for external allocation), and other details such as Purchase Quantity, Cost, PO Number, etc.

Configure Accessories

To configure or create a new Accessory, perform the following steps:

Navigate to Asset Management > Accessories (AC) > Inventory - AC. The Inventory-AC List page is displayed with all the configured accessories.
Click New to configure a new Accessory.
Figure: Inventory - AC List page
On the new Accessory configuration page, provide all the required details as shown below and click Save.
See Field Description for more information on field values.

Field Description

This table contains the list of fields and their descriptions that are available under the New AC Details page:

Field	Description
Tenant *	Select the required Tenant from the list. This is a mandatory field.
Store *	Select the required store from the list. This is a mandatory field. For more information on Asset Locations (Store and Floor), refer to AM Location Master - Overview.
Category *	Select the required Category from the list. This is a mandatory field. For more information on configuring various categories, refer to Asset Category.
Customer	Select the required Customer from the list. This is an optional field.
Inventory - Details
Purchase Quantity	Enter the quantity of accessories purchased.
Purchase Cost	Enter the Purchase Cost of the accessory(s) per unit.
PO Number	Enter the PO Number.
Currency Unit	Select the Currency Unit: USD or INR.
Date of Purchase	Select the Date of Purchase from the calendar.
Attachment	Upload the attachments(s) if any.
Add	Click Add to include multiple accessories within the same screen. Upon clicking Add, the details are captured and displayed in the List section below.
Links
Link	Select the Link option to link any Fixed Assets or Contracts to the Accessory(s).
Timeline	This field displays a chronological sequence of events or actions related to an asset, purchase order, ticket, or any other relevant entity being changed in this configuration. It also indicates the user responsible for the changes, along with the corresponding date and time. Note This information appears once any changes/updates are made to an already saved configuration.

After saving the configuration, it will promptly appear on the Inventory - AC List page. Return to the Inventory - AC List to review the most recent configuration record.

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What's Next

Manage Inventory - AC

Table of contents

Configure Accessories