Publish

In a Workflow Designer, the process of setting up a workflow entails outlining a specific sequence of tasks or steps that must be executed in a particular order. After finalizing the configuration of the workflow, the next step is to publish it, thereby making it accessible and ready for use by the end user.

Figure: Publish

There are three types of statuses available in the Publish screen:

• Designed
• Published
• Maintenance
• Retired

Designed 

The Designed status in the Publish screen of a Workflow Designer typically indicates that the workflow has been created and configured by the application designer but has not yet been made available for other users to use. By default, this status is selected. 

You can click Save to save the workflow for reconfigured, if required.

Published

The Published status enables you to publish the configured Workflow and making it accessible and ready for use by the end user. 

• If the user sets a workflow to 'publish' and a consumer select that condition when raising a record, the system should apply the new workflow. Otherwise, if the workflow is in a different state, it won't be considered during record submission.
  
  
• If a user updates a workflow condition or diagram and publishes the changes, new records with the relevant condition will use the modified workflow. This update won't affect previously created records due to versioning.

Maintenance

The Maintenance status allows you to adjust the workflow and implement necessary changes. You have the flexibility to transition the status from Publish to Maintenance. When in Maintenance status, the Maintenance component is visibly highlighted and positioned at the forefront among the statuses.

Retired 

The Retired status can only be given to a component in either the "Published" or "Maintenance" state. After declaring "Retired," the component's lifecycle status is permanently fixed.