Manage License Inventory - SW

Take Control of Your Software Licenses!

View, edit, filter, and update the configured Licenses for IT Asset Management to enhance asset tracking, optimize resource allocation, and enhance inventory accuracy. This functionality enables ITAM Analyst to track licenses, analyse usage patterns, and improve asset lifecycle management for enhanced operational performance.

View

You can view the list of configured Licenses using the following options:

• Grid
• Filters
• Search

To view the list of configured Licenses and view any specific record, perform the following steps:

1. Navigate to Asset Management > Select the role of ITAM Analyst.
   
   
2. Select Asset Management > Software (SW) > License Inventory - SW.
   The License Inventory - SW List page is displayed.
   Figure: License Inventory - SW List Page - Filters, Search, Export, Grid and List view
   
   
3. Click icon to view the details of the configured License.
   Figure: View License details
   
   
4. The License summary details page is displayed. Click Cancel to close the summary page and return to List page.
   Figure: License details summary page
   
   
5. Click icon to view the License details in a new tab or a new window.
   Figure: Open link in new tab and new window option
   
   
6. The License details page is displayed. Click Reset to clear all the field details. Click Cancel to exit the process and go back to the list page without making any changes. Click Save to save the updated information on this details page.
   Figure: License details page

Grid

Manage how you want to view the list of configured Licenses using two different views.
Figure: Grid and list view

To toggle between views on the License Inventory- SW List page:

1. Click the Grid icon for a grid view of configured Licenses.
2. Click the List icon for a list view of configured Licenses.

Filters

You have the provision to apply filters on all of the columns or an individual column. This functionality allows you to control the exclusion or inclusion of specific data as per your requirement. You can focus on the required data for better analysis. You can apply filters on individual columns as well as per your requirements.

To apply filters on individual columns, perform the following steps:

1. On the list page, click the filter associated with the individual column to sort the details in the column as per the requirement.
   Figure: Filters - Individual Column
   
   
2.  Specify the filter criteria based on your requirements.
   Figure: Filters - popup
   
   
3. Click the Filter icon to view the following filter options. Select the Match All or Match Any option from the list to filter the data based on the condition selected. The Match All option is selected, by default.
   
   
4. Select the option to compare the data based on the conditions. Available options are as follows:
   • Starts With
   • Contains
   • Not contains
   • Ends with
   • Equals
   • Not equals
   • Less than
   • Less than or equal to
   • Greater than
   • Greater than or equal to
   • Date is 
   • Date is not
   • Date is before
   • Date is after
   • Active
   • Not Active
     Note

     The following filter options are available for numeric column values:

     • Less than
     • Less than or equal to
     • Greater than
     • Greater than or equal to

     The following filter options are available for date column values:

     • Date is 
     • Date is not
     • Date is before
     • Date is after

     The following filter options are available for the Active toggle switch:

     • Active
     • Not Active 
5. You can click Clear to clear the configured filter and click Apply to set the filter conditions.
6. You have the flexibility to customize the appearance and order of columns on the List page by simply clicking the Show Columns icon.
   Figure: Show columns icon
   
   
7. You can easily change the order of columns by dragging them up or down as needed.
   Gif: Sort columns drag and drop feature
   
   
8. Customize the columns to be displayed on the List page by selecting or deselecting them using the checkboxes.
   Figure: Show columns checkbox selection
   
   
9. Click Save to save the new view of columns. Click Cancel to revert all the changes made and close the pop-up. Click Clear All to remove all the applied column view settings.

Search

Search function enables you to search the configured Licenses. In the search field, enter the specific Publisher, License Name, Customer, or any other details of the Accessory that you want to search. The application displays all the records that match the inputs.
Figure: Search field

Click X (close icon) to clear the entered searched criteria.

Edit

Edit option allows you to modify the details of a configured Licenses according to your specific requirements.

To edit a configured License, perform the following steps:

1. Navigate to Asset Management > Software (SW) > License Inventory - SW.
   The License Inventory - SW List page is displayed.
   Figure: License Inventory - SW List page
   
   
2. Click the desired Transaction ID hyperlink to edit the License configuration. Do the changes as per requirement and click Save to save the latest changes.
   Figure: License Details page

Export

Export records of the current list page or records of all the pages by clicking icon.
Figure: Export icon

Once you clickicon, the following options are displayed. Click Export Current Page to export the data displayed on the current page. Click Export All to export data of all the configured Asset Types.
Figure: Export to Excel options