Asset Allocation History By User Report

The Asset Allocation History By User Report provides a historical view of asset allocations and returns for a specified user over time. It helps track asset ownership changes, monitor movement across locations or projects, and maintain a complete audit trail. This report supports accountability, compliance, and better asset planning within the environment.

Example

When an employee reports a missing laptop, the IT support team uses the Asset Allocation History by User Report to review the user’s allocation history, verify the assigned Asset ID, serial number, and location details, and confirm whether the asset was issued, transferred, or returned, enabling faster investigation and accurate resolution of the incident.

Steps

To view the Asset Allocation History By User Report, perform the following steps:

1. Navigate to Reports > Asset Management to open the dashboards page. Search for Asset Allocation History By User Report from the Dashboard list.

   

   Figure: Dashboard
   

2. Select Asset Allocation History By User Report to open a structured, tabular view displaying all virtual and physical asset attributes.
   
   
   Figure: Asset Allocation History By User Report
   

3. The following table outlines key fields in the report along with concise descriptions of their purpose and usage.

   Field	Description
   Asset ID	Unique system-generated identifier assigned to each asset for tracking and reference.
   Asset Code	Reference code assigned to the asset for easy identification within the application.
   Serial Number	Manufacturer-provided serial number used to uniquely identify the physical asset.
   Host Name	Name of the system or device associated with the asset in the network.
   Category	Classification of the asset based on its type (for example, Laptop, Desktop, or Printer).
   Store Location	Physical or logical location where the asset is stored, managed, or assigned from.
   Allocation Date	Date on which the asset was allocated to a user or entity.
   Allocation To	Name of the user or entity to whom the asset is assigned.
   Allocation Type	Specifies how the asset is allocated (for example, Permanent or Temporary).
   Return Date	Date on which the asset was returned to the store or inventory.
   Return Remarks	Comments or notes recorded at the time of asset return, such as condition or issues.

Filters

Use filter icon to refine the report results based on selected criteria and display only relevant records.

Figure: Filters

Enter the details as described in the following table and click Apply filters to view the report or Clear all to reset the filters.