The Consumables By Status report displays the number of consumables, category-wise along with a color legend indicating the consumable status (InStock, Allocated, Inactive).
Report Usage
This report is commonly used by inventory managers and IT operations teams to:
Monitor overall consumable availability
Identify categories with low stock or high allocation rates
Track inactive or retired consumables
Support inventory planning, procurement, and replenishment decisions
By offering a category‑wise breakdown and clear visual status indicators, the report helps ensure efficient consumable inventory management.
Example
An IT operations team is responsible for managing printer consumables such as toner cartridges, ink cartridges, and paper across multiple office locations.
The team runs the Consumables By Status report to review consumable inventory by category. The report shows the total number of consumables in each category along with a color legend indicating whether they are InStock, Allocated, or Inactive.
From the report, the team identifies that toner cartridges in one category have a high number of allocated items and low in‑stock availability. They also notice inactive consumables that can be reviewed for decommissioning or removal.
Using this insight, the team:
Initiates timely replenishment for low in‑stock categories
Prevents service disruption due to consumable shortages
Cleans up inactive inventory records
As a result, the organization maintains optimal consumable availability and improves inventory efficiency.
Steps
To view the Consumables by Status Report, perform the following steps:
Navigate to Reports > Asset Management to open the dashboards page. Search for consumables from the Dashboard list.
Figure: Dashboard
Click Accessories & Consumables Dashboard to view status-wise Consumable Quantities graph.
You will see a combined Dashboard displaying Accessories By Status Report at the top and followed by Consumables By Status Report.
Figure: Consumables By Status ReportThe following table outlines key fields in the report along with concise descriptions of their purpose and usage.
Field
Description
Category
Indicates the category names of Consumables on the X- Axis.
Total Consumables Count
Provides the count of Consumable Quantities on the Y-Axis.
Legend
Color legend indicates the status of the Consumables which is InStock, Allocated, and Inactive.
Filters
Use filter icon to refine the report results based on selected criteria and display only relevant records.
Figure: Filters
Enter the details as described in the following table and click Apply filters to view the report or Clear all to reset the filters.
Field | Description |
|---|---|
Tenant | Specify the Tenant name to filter the consumable report for a specific Tenant. Multiple Tenants can also be specified. |
Status | Specify the Consumable status such as: InStock, Allocated, or Inactive, to filter the consumable report for a specific status. Multiple status can also be specified. |
Store Location | Search or select the store location based on which you want to view Consumables belonging only to a specific Location. Multiple locations can also be searched and selected. |
Apply filters | Click Apply filters to filter reports based on the filter criteria. |
Clear all | Click Clear all to clear the filter criteria and view all the reports. |