Audit Partner - Non-Standard Allocations

This Audit Partner - Non-Standard Allocations report identifies and documents instances where software license allocations do not align with established or standard practices within the organization. It provides comprehensive details regarding both license assignments and software installations, systematically organized by location and operational environment. By delivering this level of insight, the report enables organizations to detect discrepancies, ensure license compliance, and optimize their software asset management processes across different regions and device types.

Usage

This assists audit partners in identifying and thoroughly investigating instances of non-standard software license allocations within an organization. By providing detailed information on licensing discrepancies, the report enables organizations to proactively address potential compliance risks, reconcile and validate their licensing data, and enhance their overall software asset management practices. This targeted approach supports not only the maintenance of regulatory and contractual compliance, but also the optimization of software usage and allocation to ensure cost-effectiveness and operational efficiency.

Example

During an internal audit, the compliance team identifies software licenses assigned outside standard allocation policies. Using this report, the SAM team reviews the discrepancies, corrects improper allocations, reassigns licenses as needed, and updates records to eliminate compliance risk and improve cost efficiency.

Steps:

To view the Audit Partner - Non-Standard Allocations report, perform the following steps:

1. Navigate to Reports > Asset Management > Select and Search the report name.
   The Dashboards page is displayed.
   
   Figure: Dashboards
   

2. Click Audit Partner - Non-Standard Allocations.
   The Audit Partner - Non-Standard Allocations report is displayed.
   
   Figure: Audit Partner - Non-Standard Allocations
   

3. The table describes the fields available in the Audit Partner - Non-Standard Allocations report.

   Field	Description
   Business Unit
   Event ID	A system-generated unique identifier assigned to each amendment event within the audit log, ensuring accurate tracking and traceability of individual changes.
   User	The name, username, or distinctive identifier of the individual who initiated or performed the amendment, establishing accountability for system changes.
   Date Changed	The precise date and time at which the amendment was executed, providing chronological context for audit and review purposes.
   Action	A detailed classification of the specific change that was applied, such as updating a field, deleting an item, or making other modifications to asset records.
   Item Type	The category of the asset or record that was modified, for example, a software license, device, or product, allowing for organized tracking and analysis.
   Description	A concise summary or explanation describing the nature, purpose, and details of the amendment that was made to the system asset.
   Item ID	A unique reference identifier assigned to the particular asset or item that was amended, facilitating accurate identification within reports and logs.
   Item Name	The official name or designation of the asset or item that underwent modification, enabling clear recognition in audit documentation.
   Manufacturer	The name of the vendor, provider, or manufacturer responsible for the asset or product that was affected by the change event.
   Product	The specific software or hardware product involved in the amendment, detailing the impact on organizational resources.
   Quantity	The total number of product units or items affected by the amendment, which can help assess the scale of change within inventory or licensing.
   Version	The exact version of the software or product that was subject to the amendment, allowing for precise tracking of version-specific changes.
   Action Type	A description of the nature of the action performed, such as deletion, editing, or other modification types, to provide clarity on the amendment’s impact.

Filters

Use filter icon to refine the report results based on selected criteria and display only relevant records.

Figure: Filters

Enter the details as described in the following table and click Apply filters to view the report or Clear all to reset the filters.