Asset Physical Verification Report

The Asset Physical Verification Report displays a drop-down list of Physical Verification requests and their respective statuses. You can view the Physical Verification Request ID, Request Type, No. of Selected Categories, No. of Selected Types, Status of verification, the E-mail Ids of the Users to whom the details are notified, Physical Verification approval details, and so on.

Example

An asset administrator initiates a Physical Verification Request for IT assets in the Finance department, selecting categories such as Laptops and Desktops. The system sends notifications to the designated users responsible for verification.

When the administrator opens the Asset Physical Verification Report, they can view:

• Request ID: PV-2026-014

• Request Type: Department-based verification

• Selected Categories: 2 (Laptops, Desktops)

• Selected Types: 5 asset types

• Verification Status: In Progress

• Notified Users: finance-admin@novatech.com, it-support@novatech.com

• Approval Details: Pending approval from the Asset Manager

Using this report, the administrator can easily track the progress of the verification request, check whether the responsible users have been notified, and verify whether the approval process has been completed. If the status remains pending for too long, the administrator can follow up with the relevant users to complete the verification process.

It helps organizations maintain accurate asset records, monitor verification progress, and ensure accountability during physical asset audits.

Steps

To view the Asset Physical Verification Report, perform the following steps:

1. Navigate to Reports > Asset Management to open the dashboards page. Search for Managed Coverage Detail from the Dashboard list.
   
   
   Figure: Physical Verification Report
   
   The Asset Physical Verification Report is displayed.

   

   Figure: Asset Physical Verification Report
   
   The following table outlines key fields in the report along with concise descriptions of their purpose and usage.

   Field	Description
   Asset ID	Unique identifier assigned to the asset in the system.
   Request ID	Unique ID generated for the Physical Verification request associated with the asset.
   Request Type	Indicates the basis on which the verification request was created (for example, Department, Location, Category, or Asset).
   Request Type Value	Displays the specific value selected for the request type (such as a particular department, location, or category).
   Asset Code	Code assigned to uniquely identify the asset within the organization’s asset inventory.
   Category	Asset category to which the asset belongs (for example, Laptop, Desktop, Printer).
   Serial Number	Manufacturer-provided serial number used to uniquely identify the asset hardware.
   Host Name	Network host name assigned to the asset, typically used for system identification in the network.
   Request Status	Current status of the Physical Verification request (for example, Open, In Progress, Completed, or Closed).
   Initiated Date	Date on which the Physical Verification request was created or initiated.
   Verification Status	Indicates the outcome or progress of the physical verification for the asset (for example, Verified, Pending, or Not Verified).
   Verification Remarks	Comments or notes provided during the verification process.
   Approval Level	Displays the approval stage or level in the verification approval workflow.
   Approver Role	Role of the user responsible for approving the verification request at the specified approval level.
   Updated By	Name or ID of the user who last updated the verification or approval details.

Filters

Use filter icon to refine the report results based on selected criteria and display only relevant records

Figure: Filters

Enter the details as described in the following table and click Apply filters to view the report or Clear all to reset the filters.