System Logs - Amendment History

This Amendment History (System Logs) report delivers an extensive and detailed audit trail of every modification made to software assets, thoroughly documenting the individual responsible for each change, the exact date and time the alteration occurred, and a comprehensive account of the specific actions taken. By maintaining such precise records, the report supports transparency, accountability, and effective oversight in software asset management.

Usage

This establishes and maintain a comprehensive audit trail of every change enacted upon software assets. By meticulously tracking and recording all modifications, this report not only promotes accountability and ensures adherence to compliance requirements but also provides organizations with the capability to review historical amendments and, when necessary, revert changes. This level of detailed documentation is essential for robust software asset management, enabling effective governance, risk mitigation, and operational integrity.

Example

During a license audit, a discrepancy is found in the version and ownership details of a critical software asset. The team uses the Amendment History (System Logs) report to identify who modified the asset record and when, validates the change, and restores accurate data to ensure compliance and audit readiness..

Steps:

To view the System Logs - Amendment History report, perform the following steps:

1. Navigate to Reports > Asset Management > Select and Search the report name.
   The Dashboards page is displayed.
   
   Figure: Dashboards
   

2. Click System Logs - Amendment History.
   The System Logs - Amendment History report is displayed.
   
   Figure: System Logs - Amendment History
   

3. The table describes the fields available in the System Logs - Amendment History report.

   Field	Description
   Event ID	A system-generated unique identifier assigned to each amendment event within the audit log, ensuring accurate tracking and traceability of individual changes.
   User	The name, username, or distinctive identifier of the individual who initiated or performed the amendment, establishing accountability for system changes.
   Date Changed	The precise date and time at which the amendment was executed, providing chronological context for audit and review purposes.
   Action	A detailed classification of the specific change that was applied, such as updating a field, deleting an item, or making other modifications to asset records.
   Item Type	The category of the asset or record that was modified, for example, a software license, device, or product, allowing for organized tracking and analysis.
   Description	A concise summary or explanation describing the nature, purpose, and details of the amendment that was made to the system asset.
   Item ID	A unique reference identifier assigned to the particular asset or item that was amended, facilitating accurate identification within reports and logs.
   Item Name	The official name or designation of the asset or item that underwent modification, enabling clear recognition in audit documentation.
   Manufacturer	The name of the vendor, provider, or manufacturer responsible for the asset or product that was affected by the change event.
   Product	The specific software or hardware product involved in the amendment, detailing the impact on organizational resources.
   Quantity	The total number of product units or items affected by the amendment, which can help assess the scale of change within inventory or licensing.
   Version	The exact version of the software or product that was subject to the amendment, allowing for precise tracking of version-specific changes.
   Action Type	A description of the nature of the action performed, such as deletion, editing, or other modification types, to provide clarity on the amendment’s impact.

Filters

Use filter icon to refine the report results based on selected criteria and display only relevant records.

Figure: Filters

Enter the details as described in the following table and click Apply filters to view the report or Clear all to reset the filters.