Allocated User Variance Report

  • Updated on Mar 2, 2026
  • Published on Feb 26, 2026
  • 1 minute(s) read
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The Allocated User Variance Report ensures allocated asset ownership aligns with actual user activity by identifying mismatches, supporting audits, tracking unauthorized usage, and maintaining accurate asset records.

Usage

  • Supports internal audits and governance requirements

  • Identifies inactive or wrongly allocated devices for reallocation or recovery

Example

A laptop is officially allocated to John (as per Allocated User Name), but the report shows that Sarah’s email appears under Last Logged-In User Email, with recent logon activity. This indicates the device may have been reassigned informally or shared without updating records, prompting IT to verify and correct the allocation details.

Allocation corrected and records updated for accurate ownership and compliance.

Steps:

To view the Allocated User Variance Report, perform the following steps:

  1. Navigate to Reports > Asset Management. The Dashboards page is displayed.

    Figure: Dashboards

  2. Click Allocated User Variance Dashboard. The Allocated User Variance Report gets displayed on the Allocated User Variance Dashboard.
    Figure:     Allocated User Variance Report

    It displays 50 entries per page and you can search the required asset using the Search text box.

    The following table describes the column displayed on the Allocated User Variance Report.

    Column Name

    Description

    Asset ID

    Displays the Asset ID of the asset.

    Asset Code

    Displays the Asset Code of the asset.

    Host Name

    Displays the machine host name of the asset.

    Serial Number

    Displays the machine serial number of the asset.

    Allocated User Name

    Displays the name of the user to whom the asset is allocated.

    Allocated User Email

    Displays the email address of the allocated user.

    Last Logged In User Email

    Displays the email address of the last user who logged in to the machine.

    Last Logon Timestamp

    Displays the date and time when the machine was last accessed.

    Asset Status

    Displays the current status of the asset.

    You can perform the following actions on the Report using the icon.

    Icons

    Action

    Force refresh

    Ensures that the most up-to-date values are displayed.

    Enter fullscreen

    Displays the Report in full screen for better visibility and presentation.

    View query

    To view the actual query which is used to run the report.

    View as table

    Switches the visual view to a data grid or tabular view.

    Search the Data using Search text box on the top.

    Edit the chart using Edit Chart option.

    Screenshot

    Share

    Share the report by email or copy the permalink to clipboard.

    Screenshot

    Download

    Download the report as an image or export to .CSV or Excel.

    Screenshot

Filters

Use the filters such as Tenant or Category to the display the filtered data on the Report as per your requirement.

Figure: Filters