Asset Physical Verification List

This enhancement introduces support for adding Attachments during the Asset Physical Verification List and adds two new fields to the verification grid: Asset Location and Cubicle.

These updates aim to improve visibility and tracking during Asset verification and approval.

Key enhancements

• Asset Location and Cubicle columns

• Attachments feature

Asset Location and Cubicle columns

The introduction of the Asset Location and Cubicle columns in the Asset Physical Verification grid significantly improves traceability and accuracy during verification.

The Asset Location column provides a clear view of the Asset's physical hierarchy including store, floor, and location enabling approvers to quickly identify where each asset resides without needing to cross-reference inventory records.

The Cubicle column adds an additional layer of detail by specifying the exact workspace or user area, which is especially useful when verifying user-assigned assets. Together, these fields ensure that verifiers have precise, contextual information during audits or regular checks.

Figure: Asset Location and Cubicle columns

Asset Search

To search for an Asset, click Manual Verification and click Search Asset.

Figure: Manual Verification

Search Asset popup screen is displayed.
Figure: Asset Search

Approver

To approve the physical verification Request, perform the following steps:

1. Select the Physical Verification Request on the list page.
   

2. Select Approve Request on the Action panel.
   

3. Select the Status, enter the Remarks and click Submit.

   

   Figure: Approve Request

Attachments feature

The Attachments feature allows users to upload supporting documents or images against each Asset Record, offering visual proof. This simplifies documentation, enhances accountability, and streamlines the overall verification workflow.

To add Attachments, perform the following steps:

1. Navigate to Assets > Manage Assets > Approvals > Asset Physical Verification List. The Asset Physical Verification List page is displayed.

2. In the Actions panel, click Filters, select the Tenant and required details and click Submit. The updated Asset Physical Verification List is displayed.

3. Click an existing Physical Verification ID, the Asset Physical Verification Request page is displayed.

4. Navigate to Asset Details section. In the Asset grid, go to Attachments column.

   
   Figure: Attachments

5. Click the Attachments icon. The Attachments pop-up window appears.

   
   Figure: Attachments pop-up page
   

6. In the Attachments pop-up:
   

   1. Click Choose Files to upload documents (supported formats include DOCX, PNG, JPEG, PDF, etc).

   2. To remove an uploaded file, select the checkbox next to the file and click Remove.
      

7. Click Submit to save the changes.